From: Lt. Col. Walter Hilderman, III

          Provost & Inspections Dept.

To:     ANV Colonels

Gentlemen: This document explains the insurance verification procedure the ANV will use until further notice. Proper insurance coverage will be verified at all ANV maximum events and at other events at the discretion of the division commander.  

Our insurance requires that: "Every re-enactor taking the field in a battle or any scenario involving weapons must be, 1) in uniform, 2) know what unit he/she is serving with, 3) know his/her unit commander’s name, 4) know his/her chain of command, by name and rank, to at least three levels above himself/herself and 5) any participant under the age of 18 must have in his/her possession a pass signed by his/her company commander acknowledging his/her age and permission to participate with the company in the field."

 The is no provision in our insurance that prevents a colonel from signing all passes issued in his battalion. Colonels who have non-ANV (i.e. non-ANV insured) soldiers serving in their battalions shall make themselves aware of that fact and issue Field Passes as they deem appropriate. This is required so that colonels will be aware that such troops are serving in their commands.

                                                                  Procedure

Pick up your battalion’s insurance roster from the ANV insurance coordinator at division HQ. Colonels or their designees will determine that all those serving in the battalion or regiment are covered by our insurance policy. This list check-off must be conducted each day at the event.  Do not wait until first call. Individuals not named on the insurance lists must report immediately to the insurance coordinator at division HQ. The coordinator will attempt to determine the exact reason as to why the individual(s) are not listed as being insured.

Once the colonel is satisfied that all participants under his command are on his list or are otherwise accounted for, he need not issue Field Passes to his entire command. Only those participants who might appear to division provost and inspection personnel to be under the age of eighteen years or non-ANV soldiers whose participation is approved by the colonel should be issued a Field Pass. Other than the above, those participants who are obviously over the age of eighteen years need not be issued a pass.

Each colonel’s insurance list must be returned to the insurance coordinator no later than noon on the final day of the event.

The commanding general will rely on the diligence and accuracy of the division’s officer corps and Department of Provost and Inspections to insure that this process is conducted accurately. The Provost and Inspections Department’s pre-scenario Field Pass inspections will be "spot checks" of those who appear to be under the age of 18 years and others whose insurance coverage is at question.  The Provost and Inspections Department is authorized check any participant’s event pass and Field Pass at any time during the event.

 

Below is the Field Pass and procedure:

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                                                      Field Pass

The bearer, ........................ (1) ................................................., of company .... (2) .......

In the .......... (3) ................................. regiment of the A.N.V.’s ....... (4) ......... Regt./Btn.

is ..... (5) ..... years of age and is properly insured as a Minor Dependent Armed Combatant or a Non-Armed Combatant through the First Division Army of Northern Virginia. This participant is authorized to serve in my unit at this event. (For those obviously over the age of 18, strike out all that does not apply.)

In the field at ............................ (6) ................................................ Date: ........ (7)..........

Signed ................. (8) .........................................................................., Unit Commander

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                                                          Field Pass Procedure 

 

Space #1: The pass holder’s name should appear in space #1.

           #2: The pass holder’s home unit company designation (A, B, C, etc. or the home company commander’s name) should appear in space #2.

           #3: The pass holder’s home regimental designation (38th Va. Inf., etc.) should appear in space #3

           #4: The pass holder’s ANV battalion/regiment designation (3rd Regt. ANV, etc.) should appear in space #4.

           #5: The pass holder’s age should appear in space #5.

           #6: The event name (Cedar Creek, etc.) should appear in space #6.

           #7: The date of the impending scenario should appear in space #7.

           #8: The legible signature of the pass holder’s Colonel (or his designee) for the impending        

                 scenario should appear in space #8.

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Gentlemen, your willing participation and constructive comments about how well this procedure functions in the field is of the utmost importance.

Lt. Col. Walter C. Hilderman, III, Cmdg.

Provost & Inspections Dept., 1st Division ANV

 By Order of General Jake Jennette, Cmdg.

First Division, Army of Northern Virginia