Army of Northern Virginia
ARTICLE I NAME
Section 1: Legal Name of Organization
A. The formal, legal name of the organization shall be the 1st DIVISION,
ARMY OF NORTHERN VIRGINIA, INC. Within these bylaws and in other documents
the organization may also be referred to as the "1st Division A.N.V." or the
ARTICLE II PURPOSE AND PROCESS
Section 1: Purpose
A. The primary purpose of the 1st Division, Army of Northern Virginia is to
provide mutual support for and dissemination of information among
Confederate reenactment organizations in the eastern United States. Further,
the 1st Division A.N.V. will promote a positive image of the American South
and of the Confederate States of America.
Section 2: Process
A. At most reenactments, individual reenactment units are consolidated into
"field" companies, which are then organized into battalions, brigades and
divisions. The creation of the 1st Division A.N.V. is a recognition and
endorsement of this process. The 1st Division A.N.V. seeks to provide a
permanent structure that eliminates the necessity of establishing these
"field" organizations at each event. The 1st Division A.N.V. feels that a
permanent organization provides continuity, efficiency, and historical
accuracy for both reenactors and spectators.
B. The 1st Division A.N.V.' s regulations are similar to those in use at
major events and are designed to encourage participation with the Division
by a wide variety of reenacting organizations. The regulations of the 1st
Division A.N.V. will remain flexible so that individual units and
organizations can be assured that their re-enacting philosophies will be
C. 1st Division ANV endorses the Civil War Reenactors Liaison Committee
(CWRLC) and its policy statement regarding organizational integrity.
D. The 1st Division A.N.V. further defines "organizational integrity" as
respect for other organizations' command structures and rank systems. The
Division will not arbitrarily exclude from its membership any properly
documented American Civil War "impression" that advances the mission of the
Division. (See ARTICLE III, Section 1)
E. At reenactments, the 1st Division A.N.V. will facilitate the
implementation of the host's scenario(s) even though the scenario(s) may
necessitate a temporary restructuring of the division. To this end, the 1st
Division A.N.V. will accommodate host unit requests which do not have a
negative impact on safety regulations or applicable CWRLC standards. The 1st
Division A.N.V. will participate in negotiations to amicably resolve any
conflicts with regard to these issues.
ARTICLE III MISSION
Section 1: Mission Statement
A. The 1st Division Army of Northern Virginia will encourage cooperation
among all elements of the American Civil War reenacting community in both
Confederate and Union impressions.
B. The 1st Division A.N.V. is dedicated to maintaining the highest standards
of the reenactment community. The Division will aid its membership and the
public in gaining a more complete and objective understanding of the life
and times of the men and women, both civilian and military, who served the
Confederacy during the War Between the States.
C. The 1st Division A.N.V. is dedicated to preserving Southern heritage and
honoring our ancestors. We will commemorate the service of those who fought
bravely, endured terrible hardships, and accepted defeat with honor: all for
D. The 1st Division A.N.V. will promote, encourage and participate in the
celebration of patriotic anniversaries of the United States of America and
the Confederate States of America. The Division respects the rights of those
who wish to learn more about their heritage.
E. The 1st Division A.N.V. will always seek to improve its portrayal of the
Confederate soldier and civilian through research and the study of
literature and artifacts. Thus, the Division will continue to present an
accurate, educational, and enjoyable experience for American Civil War
reenactment participants and spectators alike.
F. The 1st Division A.N.V. denounces racism, anti-Semitism, racial
supremacy, hate groups, and any group or individual that misuses or
desecrates the symbols of the Confederate States of America and/or the
United States of America.
ARTICLE IV ORGANIZATION
Section 1: Administrative Organization
A. The administrative organization of the 1st Division A.N.V. will consist
of a Division Staff and two or more brigades of infantry with support
battalions of artillery and cavalry. Initially, only the 1st Brigade will be
B. The infantry brigade(s) will consist of a Brigade Staff and two or more
infantry "Regiments" and/or "Battalions".
C. Each infantry Regiment or Battalion will consist of a Regiment/Battalion
Staff and a minimum of four companies. The companies will be maintained so
as to be reasonably equal in numerical strength. The number and strength of
the companies will be considered when determining the designation of
"Battalion" or "Regiment".
D. Each Regiment or Battalion administrative company will consist of a
minimum of 5 combatants. (For the purposes of these bylaws, the term
combatants shall be defined as all military personnel, to include but not
limited to: officers, non-commissioned officers, privates, artillery crews,
and cavalry troopers.) Note: The administrative strength of a company will
be determined by its numbers of insured members.
1. Age Limit Rule: No person under the age of sixteen years shall
participate with any ANV unit at ANV maximum effort events or at ANV
division sponsored/co-sponsored or hosted/co-hosted events except as
provided herein. Insured ANV members, twelve through fifteen years of age
(inclusive), may participate with appropriate supervision in such scenarios
as functional musicians or as other unarmed non-combatants in historically
accurate impressions only by permission of their respective ANV battalion or
regiment commanders. No person under the age of twelve years shall
participate in any capacity on the field during such scenarios. Insured ANV
members, fourteen through fifteen years of age (inclusive) may participate
as armed combatants as part of youth programs (Cadets, Junior Reserves,
etc.) only when approved by their respective colonels. Battalion and
regiment colonels who wish to establish youth programs shall ensure
enforcement of age appropriate safety regulations for such programs within
their battalions. Adoption of this bylaw by the ANV shall not require the
participation of any individual battalion or regiment in such youth
programs, nor shall it require any battalion or regiment commander to admit
into his ranks any program participant from another ANV unit
2: Field Organization:
A. The "field organization" of the 1st Division A.N.V. will consist of a
Division Staff and two or more brigades of infantry with support battalions
of artillery and cavalry.
B. Each of the brigades will consist of a Brigade Staff and two or more
infantry Regiments or Battalions.
C. Each Regiment/Battalion will consist of a Regiment or Battalion Staff and
at least four companies of reasonably equal numerical strength. The maximum
number of field companies will normally be ten, however a greater or lesser
number may be allowed at the discretion of the Division Commander.
D. Each field company shall consist of a minimum of 25 combatants (including
the appropriate number of officers and NCO's). Thirty to 40 combatants for
each company in the field is recommended. Units that cannot muster the
required number of combatants for a field company at an event will be
consolidated with other units. This consolidation will occur, as needed, on
an event-by-event basis.
Section 3: Corporate Organization
A. The corporate officers shall consist of the following positions:
1. President: The President of the corporation shall be the Division
2. Vice President: The Chief of Staff shall serve as the Vice President of
3. Secretary: The Division Adjutant shall serve as Secretary of the
4. Treasurer: The Treasurer of the corporation shall maintain financial and
5. Chairman of the Board: The Chairman of the Board of Directors shall be
selected by the members of the Board from among the Board's members.
6. Members of the Board: The Board of Directors is comprised of the
commanding officers of the Division's Regiments and Battalions.
7. All officers of the corporation shall serve for a one year term or until
the next annual meeting of the corporation.
8. There shall be no restrictions on officers holding consecutive terms of
ARTICLE V MEMBERSHIP
Section 1: Application for Membership
Note: Any interested American Civil War re-enactment organization with at
least five active members may be considered for membership in the 1st
A. Units making application for membership may choose an existing Regiment
or Battalion that they wish to join. Should a unit have no preference, the
Division commander may assign them to an existing Regiment or Battalion for
the probationary period. At the end of the probationary period, the unit
will be free to remain with their assigned unit or they may request a
B. The Regiment/Battalion commander may act as sponsor for the new unit and
present the unit for a probationary membership vote at the annual 1st
Division A.N.V. General Business Meeting. If accepted, the new unit will be
placed on probationary membership status.
C. Units on probationary membership status shall not be entitled to a vote
at an Annual General Business Meeting.
D. Units shall remain on probationary status until accepted for membership
at the next Annual General Business Meeting by a vote of the membership.
Section 2: Membership Requirements
1. Every unit in the Division must have liability and accidental insurance
for each of its individual members.
2. Every unit in the Division must carry liability and accidental insurance
through the ANV’s carrier.
3. The Division offers a liability and accidental insurance policy that is
available to all of its members.
B. Unit Membership
1. All units must have a minimum of 5 active members to qualify for voting
2. Units with less than 5 members are encouraged to "fall-in" with existing
member units until they can muster the required number of members.
3. The Division does not accept individuals as members but will encourage
and assist such persons in joining an existing Division unit.
4. A Battalion wishing to join enmass must field at least 100 rifle/musket
bearing combatants (privates, corporals, sergeants) plus the appropriate
number of officers. The rifle/musket bearing combatants must be documented
on the Division’s membership rolls and insurance rosters. The Battalion in
question must field at least 100 rifle/musket bearing combatants for one of
the Division’s maximum effort events. At the next ANV Convention, the
applicant Battalion will be voted upon for probationary membership and will
remain on probationary membership until the following ANV Convention.
5. The applicant Battalion having achieved the required number of 100
rifles/muskets shall be presented by its commander to the Division Commander
for verification at a time designated by the Division Commander. The
applicant Battalion Commander shall have previously presented written
verification of his Battalion’s 100 rifles/muskets to the Division
6. Once a Battalion lists at least 200 rifles/muskets and the appropriate
number of officers on the Division’s membership and insurance rosters and
fields at least 200 rifles/muskets at an ANV maximum effort event, the
Battalion will be granted the designation of "Regiment" upon successful
application to the Division commander or his designee.
C. Regimental/Battalion Regulations
1. All units must agree to comply with existing standards of the Regiment or
Battalion in which they will serve even though such standards may be more
stringent than those of the Division.
2. Units in violation of 1st Division A.N.V. Regiment/Battalion standards
and/or policies may be placed on probationary status for a period not to
exceed one year. Such action can be taken by the Division commander upon
recommendation of the unit's Regiment or Battalion commander or by any other
Regiment or Battalion Commander in the Division. Such units shall be
notified verbally and in writing of the reason(s) for the probationary
status placement, what corrective action must be taken, and within what time
period, in order to be eligible for non-probationary status. The Division
commander in conjunction with the Board of Directors and Battalion/Regiment
commander shall determine whether or not the unit has complied. Upon
determining that the unit has complied, the Board of Directors may reinstate
the unit's membership. The Board of Directors shall determine if units
placed on probationary status under the provisions of this Section will be
allowed to participate as member units of the Division.
D. Event Participation
1. All Division member units (probationary and non-probationary) must attend
at least one of the Division's designated "maximum effort" events each year
unless prevented from doing so by the provisions of Article V Section 2 Part
C Paragraph 2, above.
2. Pre Scenario Drill Rule: As a safety guideline, no ANV Battalion or
regiment should take the field in a battle or tactical scenario without
having first conducted a drill at the event. Safety inspections prior to all
scenarios where weapons are used are mandatory. Dawn tacticals should be
discouraged as such scenarios tend to combine several potentially dangerous
factors. All scenarios are optional. ANV colonels retain the option of
keeping all or part of their units out of any scenario.
ARTICLE VI UNIT TRANSFERS
Section 1: Procedure
A. Any unit wishing to transfer from one of the Division's Regiments or
Battalions to another will use the following procedure:
1. Submit your unit's request for transfer in writing to your Regiment or
Battalion commander with one copy sent to the Division Chief of Staff and
one copy sent to the commander of the Regiment or Battalion you wish to
2. Upon receipt of your request for transfer, your Regiment/Battalion
commander will forward his recommendation in writing to you with copies to
the Division Chief of Staff and to your requested Regiment or Battalion
3. Transfers must be authorized by both battalions in question.
4. The Division commander will approve or disapprove all such transfers.
ARTICLE VII MEETINGS
Section 1: Annual General Business Meeting
A. Notice of Meeting
1. All member units shall be notified by the Division Chain of Commands to
the time and place of the Annual General Business Meeting or other meetings.
2. Roberts Rules of Order shall govern all meetings although it is the
intention that meetings be as informal as decorum permits.
1. The units in attendance at the Annual General Business Meeting shall
constitute a quorum. The President/Presiding Official of the meeting shall
declare a quorum to be present or must decline to make such declaration.
2. Should a unit's voting delegate be unable to attend a meeting, that unit
may authorize by written proxy, another non-probationary unit representative
to cast their vote(s). By "written" refers to a typed and signed proxy of
the commander of the company authorizing another person to vote for their
unit. An email proxy is not acceptable but a faxed proxy is.
3. All general membership votes must pass by a two-thirds (2/3) majority
except for scheduling of events and election of a division commander.
C. Voting Delegates
1. Each non-probationary unit shall have one vote at the Annual General
2. Each Regiment or Battalion commander shall have one vote at the Annual
General Membership Meeting.
3. Each Regiment or Battalion with a civilian organization shall have one
additional vote at the Annual General Membership Meeting.
4. All probationary units coming off of probationary status if approved are
entitled to vote at the meeting pending approval by the Division as first
order of business at the convention.
D. Meeting Schedule
1. The Division's Annual General Business Meeting shall be held in the month
of November. The exact date shall be selected by the President of the
corporation in conjunction with approval by the Board of Directors.
Section 2: Board of Directors Meetings
A. Notice of Meetings
1. All members of the Board, corporate officers and guests shall be notified
by the Chairman of the Board as to the times and places of the Board of
B. Order of Business
1. The Chairman of the Board will set the order of business at the Board of
2. Board of Directors meetings shall include all Board members, corporate
officers and any additional personnel that the Chairman of the Board
determines as necessary to provide information on the issues to be
1. A 2/3 majority shall be necessary for the passage of Board of Director
votes. The Chairman of the Board or the presiding official of the meeting
shall declare a quorum to be present or shall decline to do so.
2. Should a member of the Board be unable to attend a meeting, that member
may authorize another member of their Battalion to represent him with a
D. Voting Delegates
1. The Regiment/Battalion commanders comprise the Board of Directors and are
the only voting members on the Board.
2. Each Regiment/Battalion commander shall have one vote.
E. Meeting Schedule
1. The Board of Directors will meet in conjunction with the Annual General
Business Meeting and as required throughout the year.
ARTICLE VIII ANNUAL CONVENTION
Section 1. The annual business meeting also known as the ANV Convention
shall be organized and directed by Roberts Rules of Order.
A. The order in which the convention will be run is as follows.
1. Call to Order.
4. Pledge of Allegiance.
5. Salute to Confederate Flag.
6. Credential Report by Commanding General.
6B. Credential Reports by Battalions or Regiments by their commanding
7. Approval of units coming off of Probation Status.
8. Introduction of new units for their probationary period of one year.
9. Election of Division Commander.
10. Old Business.
11. New Business.
13. Closing Remarks.
14. Last Roll Call and Benediction.
ARTICLE IX ELECTIONS
Section 1: Division Commander
A. The Division commander shall be elected at the Annual General Business
Meeting by a vote of the non-probationary units in attendance.
B. The Division commander shall hold the rank of Major General.
C. The Division commander shall be elected for a term of one year.
D. The Division commander shall serve as the president of the corporation.
E. The Division commander shall select his headquarters staff for the year.
Section 2: Battalion Commanders
A. Regiment and Battalion commanders shall be elected or appointed in a
manner and at a time as determined by their respective memberships. If a
Regiment or Battalion is accepted "en masse" for membership in the Division,
their existing procedure for commander selection shall be continued.
B. Regiment and Battalion commanders (as such) may hold no rank higher than
that of Colonel.
C. Regiment and Battalion commanders shall provide their own staffs in a
manner as determined by their respective organizations.
D. Regiment and Battalion commanders shall serve for a period of time as
directed by their Regimental/Battalion bylaws.
Section 3 Company Commanders
A. Company commanders shall be selected in accordance with their by-laws,
regulations or customs.
B. Any company that is accepted for membership in the Division, that musters
the required administrative and field numerical strength, will have its
procedure for commander selection continued.
ARTICLE X VISITING UNITS: PROCESS AND PROCEDURE
Section 1: Process A. Deleted to comply with Article V, Section 2, Paragraph
A, part 2.
Section 2: Procedure A. Deleted to comply with Article V,
Section 2, Paragraph A, part 2. B. Deleted to comply with Article V,
Section 2, Paragraph A, part 2. 1. Deleted to comply with Article V,
Section 2, Paragraph A, part 2. 2. Deleted to comply with Article V,
Section 2, Paragraph A, part 2. 3. Deleted to comply with Article V,
Section 2, Paragraph A, part 2.
ARTICLE XI EVENT SCHEDULE
Section 1: Number of Events
A. The Division shall select no more than 3 "maximum effort" events per
year. Additional events may be added by the membership as needed. These
events shall be determined at the Annual General Business Meeting by a vote
of non-probationary units.
1. Events will be proposed by the general membership at the Annual General
2. Maximum effort events will be selected on the guideline of no more than
one such event in any season. The general membership may vote for two events
in one season as long as the events are at least two weeks apart. The three
events receiving the most votes will be selected, provided they are at least
two weeks apart and no more than two events in any one season.
3. A season is defined as Spring, Summer, Fall and Winter.
ARTICLE XII GOVERNANCE
Section 1: Governing Bodies
A. There will be two governing bodies that control the operations of the 1st
Division, Army of Northern Virginia. These will be the "corporate" structure
and the "military chain of command".
Section 2: Corporate Officers
1. The President of the corporation shall be the Division commander. He
shall be responsible for insuring that the routine operations of the 1st
Division ANV are conducted in accordance with the Division Bylaws, rules and
regulations. He shall maintain regular contact with the other corporate
officers and the Board of Directors. He shall recommend changes in the
Division's operating procedures, as needed, to the Board of Directors for
1. The Vice-President of the corporation shall be appointed by the President
with the consent of the Board of Directors. He shall assist the President in
his responsibilities. Should the President be unable to carry out his duties
the Vice-President shall assume those duties until a meeting of the Board of
Directors can be called to select an interim President.
1. The Secretary of the corporation shall be appointed by the President and
confirmed by a simple majority of the Board of Directors. The Secretary
shall be responsible for keeping the minutes of all corporate meetings and
will distribute copies to the corporate officers and the Board of Directors.
He shall assist the President, Vice President, Treasurer and Chairman of the
Board, as required, in their administrative duties.
1. The Treasurer of the corporation shall be appointed by the President and
confirmed by a simple majority of the Board of Directors. The Treasurer
shall maintain the financial records of the corporation. The Treasurer shall
maintain the insurance account for the corporation and will submit an annual
report to the Regiment and Battalion commanders in regard to the insurance
status of their units. The Treasurer shall prepare an annual report to the
membership detailing the corporation's financial status. This report shall
be made available for review at the Annual General Business Meeting.
E. Chairman of the Board of Directors
1. The Chairman of the Board of Directors shall be selected by the members
of the Board. The Chairman of the Board of Directors shall work closely with
other officers of the corporation to insure the proper operation of the
Division. The Chairman of the Board shall call a meeting of the full Board
of Directors at the Annual General Business Meeting and as needed during the
F. Board of Directors
1. The members of the Board of Directors are the commanding officers of
their respective Regiments or Battalions. The Board of Directors shall meet
as needed to discuss and decide on major policy changes concerning the
Section 3. Military Chain of Command
A. The duties and responsibilities of the commanding officer of the Division
and the other officers in the chain of command of the 1st Division Army of
Northern Virginia will be in accordance with the Regulations for the Army of
the Confederate States, 1863.
ARTICLE XIII SUCCESSION OF COMMAND
Section 1: Temporary Succession
A. If the Division commander is unable to attend an ANV Max. re-enactment, a
temporary replacement shall be selected from the Regiment or Battalion
commanders that will be present at the event or appointed by the elected
Division Commander before the event.
B. The Board of Directors shall make the selection of a replacement, if one
is not appointed.
C. Should the necessity of replacement occur at or immediately prior to the
re-enactment or event, the members of the Board of Directors present and/or
available will make the replacement selection.
D. The Division Staff will remain in-tact and serve the temporary Division
commander. No changes to staff will occur without approval of the elected
E. The temporary commander will maintain his current rank while serving as
F. At events, uninterrupted time in grade in the ANV shall be used for
determining the senior colonel present at the event.
Section 2: Permanent Succession
A. Should the Division commander become unable to complete his term of
office, a replacement shall be selected from among the Brigade, Regiment and
B. Selection of a replacement shall be made by the Board of Directors. The
replacement will serve until the next Annual General Business Meeting.
C. Should the replacement be required at or immediately prior to an event, a
temporary replacement shall be selected in accordance with ARTICLE XIII,
Section 1 (above) until the Board of Directors can meet.
D. The new Division commander will maintain the current Division staff until
the next elections unless resignation or disciplinary action should require
a staff position to be filled.
ARTICLE XIV DISCIPLINARY ACTION
Section 1: Suspension for Minor Infractions
A. Unit or individual membership in the Division may be suspended by the
Division commander for repeated offenses or acts which negatively affect the
Division or its members, but which are not serious enough to warrant
termination. These offenses or acts include but are not limited to,
violation of event or authenticity rules, breaches of discipline,
inappropriate conduct, insubordination, and/or failure to obey reasonable
orders. Upon the first such occurrence, the Division commander or his
designee shall counsel the offending unit's commander or individual(s). On
the second offense, the Division commander or his designee shall send a
letter of reprimand to the offending unit's commander or to the
individual(s). Upon the third such occurrence, the Division commander may
suspend the membership of the offending unit or individual(s) for a period
not exceed ninety (90) days. Such action may be appealed to the Tribunal.
During the period of suspension, the unit or individual(s) may not
participate, as a member(s), with the Division at any re-enactment. Units
and individuals within units will have no voting rights during periods of
Section 2: Immediate Suspension for Serious Offenses
A. Unit or individual membership in the Division may be immediately
suspended by the Division commander for offenses or acts which are serious
enough to warrant immediate action. These offenses or acts include but are
not limited to violations of law, severe violations of authenticity
guidelines, severe breaches of discipline, serious safety violations,
willful and/or negligent actions which cause or are likely to cause injury
or damage; and/or acts which would damage the reputation, credibility and/or
image of the 1st Division ANV.
B. Suspensions imposed under this bylaw section (ARTICLE XIV, Section 2) may
be for a period not to exceed one year or until the next Annual General
Membership Meeting, at which time the Board of Directors shall determine the
offending unit's or individual('s) membership status as provided for in
ARTICLE XIV, Section 3 (below).
Section 3: The Right to a Hearing in Cases of Suspension
A. Any unit or individual(s) whose membership has been suspended may appeal
that action to the Division Tribunal. A request for a hearing must be made
by mail, (return receipt requested), within ten days, to the Division Chief
of Staff, who shall convene a hearing as soon as possible. The Chief of
Staff shall notify all parties by mail (return receipt requested) at least
fifteen days in advance of the hearing before the tribunal. The suspended
unit or individual(s) may not participate in division activities prior to
this hearing without the written approval of the General.
Section 4: Division Tribunal
A. The Division Tribunal shall consist of the Division commander or his
designee, the Judge Advocate (who will present the Division commander's
case), the Regiment and Battalion Commanders (i.e., Board of Directors,
acting as a jury), and the Chief of Staff. The Chief of Staff shall conduct
the hearing but shall have no vote. The Division commander and the accused
party shall likewise have no vote. The accused party may have representation
(acting as defense) at the proceedings but this representative will have no
vote. If the accused unit or individual(s) has representation at the
Tribunal, the Judge Advocate shall be informed no later than ten days prior
to the hearing date of the name, address, and telephone number of said
representative. This information shall be conveyed to the Judge Advocate by
mail (return receipt requested).
B. The Board of Directors may question any witnesses called to testify by
either side. Upon completion of the testimony and final statements, the
Regiment/Battalion commanders shall retire in private to formulate their
decision. They will then advise the Chief of Staff of their verdict, who
will then announce the verdict to the assembled hearing participants. The
Tribunal may uphold, overturn or modify the original action taken by the
Division commander. Any action taken by the Tribunal must be past by a
minimum 2/3 majority. Failure to uphold previous disciplinary action by a
2/3 majority will automatically overturn that disciplinary action. The
tribunal may, by 2/3 majority, take any action it deems appropriate, up to
and including membership termination of the offending unit or individual(s).
C. If in the event that any of the corporate officers or members of the
staff of the Division commander shall be the subject of the Division
Tribunal process, then the Board of Directors shall select a person to act
in that person's place pending the Tribunal process. If the Division
Tribunal rules to suspend or terminate said person then the Board of
Directors shall select a person to fill said persons remaining term. If the
person who is the subject of the Division Tribunal is a Brigade, Regiment or
Battalion commander, his next-in-command shall take his place pending the
outcome of the Tribunal. If the Brigade, Regiment or Battalion Commander's
membership in the Division shall then be suspended or terminated by the
Tribunal, his second-in-command shall assume his responsibilities (as they
relate to the Division) until that unit can take appropriate action.
ARTICLE XV COMMITTEES
Section 1: Committees
A. Committees shall be appointed as necessary by the President and shall
serve until the President's term of office expires, unless dismissed by the
B. The President shall appoint the chairmen of committees. The
Regiment/Battalion commanders shall select the remaining members of the
Committee or by a motion approved by the General Membership at the Annual
ARTICLE XVI AMENDMENTS
Section 1: Proposed Amendments
A. Proposed amendments to the Bylaws may be introduced at Annual General
B. Proposed amendments must be submitted in writing and made available for
review before being presented for a vote at the meeting.
C. A 2/3-majority vote of the voting representatives present at a meeting is
required to pass any Amendment.
Section 2: Amendments
A. Approved amendments will become Articles of the Bylaws or sections under
ARTICLE XVII APPENDIXES
Section 1: Authorization
A. Appendixes to these Bylaws shall be authorized by the Division commander.
Appendixes will cover issues which effect the Division's operations but
which are subject to frequent update and change. Additions, deletions and/or
alterations to Division Appendixes are subject to review by the Board of
B. The following is a current list of Division appendixes.
1. Division Roster
4. Authenticity Standards
5. Division Drill Manual
6. Division Camp Operations
7. Quartermaster Department
8. Provost Marshall Department
9. Adjutant department
10. Medical Department
11. Signal Department
12. Artillery Operations
13. Cavalry Operations
C. The Board of Directors is authorized to alter or update the appendixes as
appropriate. This action is reviewable by the Division commander.
D. The Regiment and Battalion commanders will pass any updated information
concerning these Appendixes to the units under their command.
ARTICLE XVIII ENCLOSURES
Section 1: Definition
A. Enclosures are documents that have been developed by the Regiments and
Battalions for their own operations. These documents are internal in nature
and are enclosed for the information of the rest of the Division.
B. The Division will not alter Enclosures in any way. Only the originating
or submitting unit of the Enclosure is permitted to make changes.
C. The following is a list of current enclosures.
1. 2nd Battalion SOP
2. 3rd Regiment SOP:
3. 4th Regiment SOP
4. 6th Regiment SOP
5. 7th Battalion SOP
6. Cavalry Battalion SOP
7. Artillery Battalion SOP
ARTICLE XIX BYLAWS RATIFICATION
Section 1: Initial Review
A. The corporate officers, attorney (Judge Advocate) and Board of Directors
shall review proposed amendments to the Bylaws for content and legality.
Upon completion of this review the Bylaws shall be made available for review
and comments by the voting representatives at the Annual General Business
B. When the final changes have been incorporated into the proposed Bylaws,
they shall be presented to the voting membership for ratification.
C. A 2/3 majority positive vote of the units attending the Annual General
Business Meeting is required for ratification.
D. Recommended changes in the bylaws that are simple scrivener’s corrections
(spelling, grammar, punctuation, etc.) and which do not change content,
shall be submitted to the Chairman of the By-laws Committee for his review.
All such recommendations shall be submitted, with the chairman’s
recommendation, to the Board of Directors at the next
Annual Business Meeting. The Board of Director’s decision shall final and
implemented at their direction by the secretary of the board.
Section 2: Annual Review
A. The Bylaws shall be reviewed each year.
B. A permanent Bylaws Committee shall be established for this purpose.
C. Once the Bylaws Committee finalizes its review, recommended changes (if
any) shall be submitted for Ratification in accordance with ARTICLE XIX,
Section 1 above. The Bylaws Committee Chairman or his designee shall advise
the Division Commander, in writing, when there are no recommended changes
during the year.